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Article by marybeth baseler

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Your Quickbooks performance largely is dependent upon the purpose of the workplace as well as the particular function within that working space. This means you really need to be sure of things. On the flip side, eBooks or hand written documents in relation to Quickbooks are actually not enough to cause you to be a guru in the world of Quickbooks. You need to see the different method and learn the terms. The most preferable way to do this is to view a video on it. Different websites might provide you with this particular learning opportunity. When you join one of them, they give you most beneficial training videos that may help to turn you into an expert in the field of Quickbooks if you view them very carefully. By using their informative audios, these types of videos explain all the terms and conditions associated with Quickbooks. They can also give you a specific look at different working procedures, how to deal with them, how to face errors, and flawed situations. Several of these videos are created by Quickbooks experts that possess more than 10 years worth of experience in the field of Quickbooks. In addition, a lot of Quickbooks tutorial video producers will also give you a full refund if you aren’t pleased with their Quickbooks tutorial videos and complain to them about that within 24 hours of you getting the video.

Question by dik_09d: How do I enter a purchase on Quickbooks as a contractor?
I am a computer contractor (technician) and bought some hardware for a client. How do I bill this to the business owner using Quickbooks? Do I put it on the invoice as an expense item?

Best answer:

Answer by Cheryl K
It should be “cost of good sold”, look up your options and select this hardware that you are as invoices as materials. What you want to make sure is that the materials you have are listed as costs of good sold. Another words these are items you have to purchase to sell your products. If I was a car repair technician and sold you a battery and installed it, I would reference the cost of the battery for the good I sold you. Hope that helps

Add your own answer in the comments!

Article by Shally

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Question by lindarpsc: How good of a course is the Quickbooks course put on by Computer Learning Solutions.?
I’m thinking of taking the Quickbooks for $ 229 and want to know that it is worth the price. Is there a better program available in the Las Vegas area?

Best answer:

Answer by Shibboleth
Teach yourself, don’t pay someone else to teach you.

If you take a few accounting courses, you’ll be able to teach yourself Quickbooks in a matter of a few hours.

What do you think? Answer below!

Question by Dansox: Why does Quickbooks automatically add a check number to a memorized transaction?
I have automatic withdrawals that happen on the same time every month but they’re not a check so I don’t want a check number put in. I am using Quickbooks Premier 2006.
The transaction is a check.

Best answer:

Answer by qb_guru_steve
What is the transaction type?

Go to the memorized transaction list (Lists>Memorized Transactions) and open the check with a double click. Change the check number on the form to something like ‘withdrawal’. Re-memorize the transaction.

Give your answer to this question below!

Question by Emily Alexis: How do I make statements on Quickbooks with multiple payments?
Our customers pay their bills off on a 6 month basis. I can’t figure out how to show this on Quickbooks. When I make a statement, it just shows the total balance due. I only want to show what they owe this month. Can anyone help with this??

Best answer:

Answer by Speedie
In QuickBooks, billing statements have these limitations:

You cannot record sales tax, percentage discounts, payment items, or group items as a separate charge on a billing statement. To bill for any of these, you must use an invoice (the invoice total will show on the statement).

You cannot enter multiple-paragraph descriptions of services provided or products sold (you can enter multiple-paragraph descriptions on an invoice).

You cannot group related charges together and subtotal them (you can group and subtotal charges on an invoice).

A charge on a billing statement can represent only one item (in contrast, an invoice can represent many items). You must enter a separate statement charge for each service or product that you sell.

You cannot add a message such as “Thank you for your business” to a billing statement (you can add such a message to an invoice).

Some of the customizing options that apply to invoices in QuickBooks do not apply to billing statements. Specifically, you cannot add custom fields to the statement form.

Go to the Customers menu and click Create Statements.

If QuickBooks displays a choice of accounts, choose the A/R account for the statements that you want to print.

QuickBooks displays the A/R Account field only when your chart of accounts contains more than one accounts receivable account.

Verify that the statement date is the one that you want to use.

The statement date field is displayed on the top of the printed statements and in the Billed Date field of each customer’s register. If you change the date, you are also changing the date due for statement charges.

Choose to create statements for transactions within a specified date period.

What the dates mean

Shortcuts for entering dates

(Optional) Create statements for all open transactions as of the statement date.

Choose the customers for whom you want to print statements.

How do I choose the customers?

Click the Template drop-down list and choose the template that you want to use to print the statements.

(Optional) If you performed more than one job for the customers you selected and if you want QuickBooks to print a separate statement for each job, select Per Job. Otherwise, QuickBooks prints a consolidated statement for each customer.

If you don’t want QuickBooks to print statements for customers with a zero balance, select the option to exclude them.

Choose from the following additional options:

Show invoice details on statements

Print statements by zip code

Exclude customers with a balance less than a specific amount, no account activity, or customers marked inactive

(Optional) Click Assess Finance Charges to add finance charges to the statements.

Click Preview to review the information that will appear on the statements.

Click Print or E-mail, depending on how you want to send the statements to your customers.

To customize a statement form template
(Optional but recommended) Download predesigned templates from the QuickBooks Template Gallery.

Select the statement template to use.

When you’ve found the template you want to use:

To customize this template more (and not create a new one), double-click the template to edit it.

If you receive a message about editing a predefined template, or if only the Company and Format tabs are displayed in the Customize Statement window, click Cancel and select a different template to edit. Predefined templates have limited options for customization.

To create a new customized template that’s based on this template:

Single-click—not double-click—the template in the list.

Click Templates at the bottom of the list and then click Duplicate.

The new template appears in the Templates list with the same name as the original template but with “DUP :” in front of it. For example, if you duplicate the Intuit Product Invoice, the new template will be called “DUP : Intuit Product Invoice.”

In the Templates list, double-click the new template (the one you just duplicated with DUP : in the name).

In the Customize window, enter a new unique name for the template in the Template Name field.

In the Customize Statement window, customize the template:

Change the title of the statement, including the font that’s used, and then move it to a different place on the form

Rename the date and (bill) to fields

Add your company logo to the printed or e-mailed statement and move it to a different spot

Add or change how your company name and contact information appear on the statement

Add or remove fields and columns on the statement

Rename a field or column

Change the order of the columns on the statement

Change the font that’s used for different fields

Align quantities on printed statements

Print the due date on statements

Add special sections, such as warranty information, legal disclaimers, or contractual details

Print customer messages on statements

Add a remittance tear-off section or special instructions

Add lines and borders around different fields on the statement

Add page numbers to the printed statement if it’s longer than two pages

Change the printer settings that are used when you print the statement

Preview the form: The final step in customizing your statement is seeing how the statement looks onscreen and in print preview.

Hope this helps.

What do you think? Answer below!

Question by nancysquestions: How can I remove checks from Quickbooks list that haven’t been reconciled without screwing up my reports?
For the first 2 years I had Quickbooks I didn’t reconcile my checkbook or credit cards in the program, now when I do those reconcilations all of those checks, deposits, and credit transactions show up. Ist there a way to hide them without screwing up my records?

Best answer:

Answer by kamala
Bite the bullet and just do one massive reconciliation of the old checks.

You may have to put in an adjusting entry to match the current balance of your checking account. If possible, make that adjusting amount appear in your previous tax year, so it doesn’t mess up your current year’s tax records.

As for the credit card accounts, create a transaction that zeros out the account or brings it to a balance that matches a statement balance from the beginning of the year. Again, try to record these adjusting entries in your previous tax year, so it doesn’t muck up the current tax year information.

Then make yourself a promise that you will reconcile your accounts from now on!

Add your own answer in the comments!

Question by chrisf_26: I need to learn quickbooks. Whats the best and quickest way to learn?
I am about to buy quickbooks because I just started an online business and I want to keep real good track of all revenue and expenses. I need to learn how to use quickbooks and i need to learn it fast. Are there any good sites, ebooks, cds, etc?

Best answer:

Answer by Quiet.Buck
If you know accounting, you know Quick Books. Basic credit, debit, accounts payable, accounts receivable, payroll, labor, jobs, expenses, chart of accounts, etc. Just turn on the help tutorial as you go and it will hold your hand till you learn it.

Add your own answer in the comments!

Question by MrsADM: What is the best way to export only Sales Receipts in Quickbooks?
I know that the Quickbooks program itself does not let you export transactions (I’m using QB 2005), and I’m open to exploring the ulitization of a compatible management or POS software if it makes this process easier.

I have 2 computers with QB in our shop. One is available to any employee to use for product number lookups, etc. The second is the “main” version in which the “real” accounting is done in. Computer 1 is where all of the POS sales transactions are done. I choose not to copy the entire file and transfer it at the end of the day because of the mass-access given to computer 1. I’m currently printing a copy of the sales receipts report and re-entering them into Computer 2 at the end of the day, in turn, wasting about an hour to an hour and a half of time everyday. There has to be an easier way to do this. Any suggestions??

Thank you, in advance, for your help!

Best answer:

Answer by qb_guru_steve
Here’s an affordable third party solution that might meed your needs.

http://marketplace.intuit.com/AppCard/appinfo.asp?AppID=2770&CatID=

Give your answer to this question below!

QuickBooks is an excellent business software package that makes running your own business easy. With it, you can keep track of your sales and your income easily. You can use it to pay employees and bill your customers. It will even remind you of things like when your taxes or other bills are due. Most importantly, it can be customized to suit any type of business. Of course you’ll need to know how to work with the program, so you may wish to consider getting some QuickBooks training.

Intuit, the makers of this fine software, have a few training options that you should know about. You can choose the option that works best for you based on how thoroughly you want to use the software. If you want to simply keep track of your income and expenses, you’ll need less training than someone who wants to do payroll for several employees. Luckily there are options to suit any need and any learning style.

Those who wish to learn by themselves at their own pace may prefer the learning software that is available separately. You can go through the lessons as quickly or as slowly as you wish, and you can skip over sections that do not apply to your business or your needs. There are learning programs that just cover the basics, and there are more intensive programs that enable you to tailor Quickbooks specifically to your industry.

If you learn better by being instructed by someone else, there are local QuickBooks experts available. They conduct seminars on how to use the program and offer step-by-step assistance. These seminars usually take two days. They will teach you everything you need to know about accounting with your program. You’ll learn the basics, but also payroll, reconciling bank accounts, billing, year-end closing and more – everything you need to know to run your business efficiently.

There are also training programs for those who use the program professionally, such as office staff and bookkeepers. These can also be tailored to the needs of the user. You can take a live class in a classroom, or learn at your own pace in an online class. These will prepare you to become a Certified user, which will give you a great advantage when seeking to use the program for an employer.